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CANADIAN CASL (ANTI-SPAM LAW) PRECEDENTS

Do you need a precedent or checklist
to comply with CASL (Canadian anti-spam law)?

We offer Canadian anti-spam law (CASL) precedents and checklists to help electronic marketers comply with CASL.  These include checklists and precedents for express consent requests (including on behalf of third parties), sender identification information, unsubscribe mechanisms, business related exemptions and types of implied consent and documenting consent and scrubbing distribution lists.  We also offer a CASL corporate compliance program.  For more information or to order, see: Anti-Spam (CASL) Precedents/Forms.  If you would like to discuss CASL legal advice or for other advertising or marketing in Canada, including contests/sweepstakes, contact us: contact.

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OVERVIEW OF CASL

On July 1, 2014, Canada’s federal anti-spam law (CASL) came into force. In general, CASL requires express or implied consent to send Canadians “commercial electronic messages” (CEMs) and imposes sender identification and opt-out (i.e., unsubscribe) requirements for CEMs.

CASL impacts individuals, companies and other organizations that engage in electronic marketing, such as e-mail, text messaging, instant messaging and some types of social media marketing (e.g., where messages are sent to electronic addresses, such as via some social media platforms’ messaging services).

CASL is also often relevant when running contests or other promotions in Canada, including if electronic distribution lists will be used to market the contest/promotion, the contest/promotion will include the collection of e-mails for marketing unrelated to administration of the promotion, if participants’ e-mail addresses will be shared with third parties (e.g., related entities or affiliate marketers) or participants are encouraged or required to “share” information about the promotion with friends or family.

With respect to jurisdiction, CASL applies where commercial electronic messages are sent from or accessed by computer systems in Canada (not merely routed through Canada). The Industry Canada Regulations also exempt messages sent from Canada to a prescribed list of countries with their own anti-spam legislation, provided messages comply with the applicable foreign laws that are substantially similar to CASL’s consent and form requirements, such as to the U.S., U.K., EU, Japan, China, Korea, Australia and New Zealand.

CASL also broadens the Competition Bureau’s jurisdiction to regulate misleading advertising in the context of electronic communications – for example, misleading representations made electronically, such as in sender information, subject matter information, electronic messages or locators.  In this regard, CASL also amends the civil and criminal misleading advertising sections of Canada’s Competition Act.

Violation of CASL may result in significant penalties of up to $1 million (for individuals) and $10 million (for corporations).

KEY CASL REQUIREMENTS  

CONSENT AND FORM REQUIREMENTS

Consent

CASL prohibits the sending of commercial electronic messages (“CEMs”) without the recipient’s prior express or implied consent, the onus of which is on senders.  CASL permits both express and certain categories of implied consent.  CASL also includes a number of exceptions from the consent and form requirements.

CASL defines “CEMs” broadly as electronic messages that encourage participation in a commercial activity (regardless of whether there is an expectation of profit).  This includes: (i) offering or advertising to purchase or sell products, goods, services or land; or (ii) offering or advertising to provide business, investment or gaming opportunities.

“Electronic messages” are messages sent by any means of telecommunication, including text, sound, voice or image messages.

When CASL came into force, electronic messages requesting consent to receive CEMs became prohibited.

Express Consent

CRTC Regulations set out requirements for consent requests.  When requesting express consent, the following are required: (i) the purpose for which consent is being sought; and (ii) information identifying the person seeking consent (or on whose behalf consent is being sought).

Consent requests must include certain information:

1.  The name by which the person seeking consent carries on business, if different than their name (or if not, the person seeking consent).

2.  If consent is sought on behalf of another person, the name by which that person carries on business, if different from their name (or if not, the name of the person on whose behalf consent is sought).

3.  If consent is sought on behalf of another person, an identification of which person is seeking consent and which person on whose behalf consent is sought.

4.  The mailing address, and either a phone number to an agent or a voice messaging system, an email address or a web address of the person seeking consent or, if different, the person on whose behalf consent is sought.

5.  A statement that the person whose consent is sought can withdraw their consent.

CRTC guidelines also clarify some other aspects of consent requests – for example, what mailing address information must be included, the use of check boxes and toggling for consent, examples of disclosure where check boxes are used on online forms for consent, etc.

Consent requests may be made orally (e.g., through call centres, personal and direct contact, point of sale purchases, etc.) or in writing (including using electronic forms).

One of the CRTC’s Information Bulletins provides that oral consent is satisfied if: (i) it can be “verified by an independent third party”; or (ii) “where a complete and unedited audio recording of the consent is retained by the person seeking consent” (or a client of the person seeking consent).

Written consent can be satisfied where either paper or electronic form consent is obtained, including checking a box on a web page to give consent (with a record of the date, time, purpose, and manner of consent stored in a database).

Implied Consent

Consent may also be implied in certain cases, including where there is: (i) an “existing business relationship”; (ii) an “existing non-business relationship”; (iii) where a person has published their electronic address without a statement that they do not want to receive unsolicited CEMs and the message is relevant to their business; and (iv) a recipient has disclosed their electronic address to a sender without indicating that they do not want to receive unsolicited CEMs and the message is relevant to their business.

“Existing business relationships” include: (i) the purchase of products, goods, services or land within two years before a message is sent; (ii) the acceptance by the recipient of a business, investment or gaming opportunity within two years before a message is sent; and (iii) an inquiry by the recipient for products, goods, services, etc. within six months before a message is sent.

“Existing non-business relationships” include: (i) certain donations or gifts to charities or political parties; (ii) volunteer work for charities or political parties; and (iii) memberships in clubs, associations or voluntary organizations (“membership” and “clubs, associations and voluntary organizations” as defined in the Industry Canada Regulations).

Sender Identification and Unsubscribe Requirements

CASL also sets out rules governing the sending of CEMs, including sender identification and unsubscribe requirements.

Sender Identification Requirements

CEMs must be in a prescribed form that, among other things: (i) identifies the person who sent the CEM; (ii) the person, if different, on whose behalf it is sent; (iii) sender contact information (which must be valid for at least 60 days); and (iv) an unsubscribe mechanism.

The CRTC Regulations set out the specific information that must be included in CEMs:

1.  The name by which the sender carries on business if different from their name (or if not, the person’s name).

2.  If sent on behalf of another person, the name by which the person on whose behalf the message is sent carriers on business if different from their name (or if not, the name of the person on whose behalf the message is sent).

3.  If sent on behalf of another person, a statement identifying the sender and on whose behalf the message is being sent.

4.  The mailing address and either a phone number to an agent or voice messaging system, email or web address of the sender or, if different, the person on whose behalf the message is sent.

This information and the unsubscribe mechanism must be “set out clearly and prominently”.  The CRTC Regulations provide, however, that where it is “not practicable” to include the required disclosure information and unsubscribe mechanism in a CEM, that information may be posted on an Internet web page that is “readily accessible” by the recipient at no cost via a “clearly and prominently” labeled link in the CEM.

Unsubscribe Mechanism

CASL’s unsubscribe requirement is generally technologically neutral, but nevertheless must: (i) allow recipients to indicate that they no longer want to receive CEMs using the same electronic message (or if not practical any other electronic means enabling the same result); and (ii) specify an electronic address or web link to unsubscribe.

The electronic address or webpage for unsubscribing must be valid for a minimum of 60 days. Recipients who unsubscribe must also be unsubscribed “without delay” and no later than 10 business days after asking to be unsubscribed.

The CRTC Regulations also require that an unsubscribe mechanism must be “set out clearly and prominently” and “must be able to be readily performed.”

According to CRTC guidelines, for an unsubscribe mechanism to be “readily performed” it must be “accessed without difficulty or delay and should be simple, quick and easy for the consumer to use”.

Exceptions

CASL provides broad exceptions (to both the consent and form requirements) and some narrower exceptions (to only the consent requirement – i.e., where the form requirements must still be met).

Exceptions to both the consent and form requirements include: (i) “personal relationships” or “family relationships” (both as defined by the Industry Canada Regulations); (ii) inquiries for commercial goods and services; and (iii) interactive two-way voice communications (telemarketing), faxes or messages sent by phone.

Other exceptions to both the consent and form requirements are set out in the Industry Canada Regulations and include: messages sent within organizations; between organizations with an existing relationship where the message relates to the recipient’s activities; solicited or sent in response to requests, inquiries or complaints; to satisfy certain legal or juridical obligations; sent on platforms where the required form and unsubscribe information is conspicuously published; and by charities or political parties for fundraising or political contributions.

CASL also includes the following exceptions from the consent requirement: (i) providing a quote or estimate for products, goods, services or land if requested by the recipient; (ii) facilitating, completing or confirming a commercial transaction previously agreed to by the recipient; (iii) sending warranty, product recall or safety information about a product the recipient uses, has used or has purchased; (iv) certain information relating to employment or benefit plans; (v) product updates or upgrades following an earlier transaction; and (vi) a limited exception for referrals, provided certain conditions set out in the Industry Canada Regulations are met.  

CASL AND CONTESTS/PROMOTIONS

CASL is often relevant when running contests or other types of promotions in Canada, including if electronic distribution lists will be used to market the contest/promotion, the contest/promotion will include the collection of e-mails for marketing unrelated to administration of the promotion, if participants’ e-mail addresses will be shared with third parties (e.g., related entities or affiliate marketers) or participants are encouraged or required to “share” information about the promotion with friends or family.

Given the potentially severe penalties for violating CASL, which include administrative monetary penalties of up to CDN $10 million, it is important for those running contests or other promotions in Canada to ensure that they comply with CASL for electronic marketing related to a promotion.

For more information about contests and CASL, see: Contests and CASL and CASL Compliance Errors. For CASL checklists and precedents that we offer for sale, see: Anti-Spam Law (CASL) Precedents.

OTHER CASL PROVISIONS

In addition to the electronic marketing relating provisions, CASL also includes provisions relating to: (i) the alteration of transmission data in electronic messages in the course of commercial activities; (ii) the unauthorized installation of computer programs; (iii) the collection of personal information by means of unauthorized access to computer systems; and (iv) the collection of electronic addresses using computer programs (address harvesting).

With respect to Competition Act amendments, the criminal and civil misleading advertising provisions of the Competition Act, and related penalty provisions have also been broadened to expressly include misleading representations made in the electronic and online environment. For example, CASL amends the criminal misleading advertising provisions of the Competition Act to prohibit false or misleading representations made electronically, such as in sender information, subject matter information, electronic messages or locators.

Like the misleading advertising provisions of the Competition Act generally, it will not be necessary to prove that any person was actually deceived or misled.  The general impression as well as the literal meaning will also be relevant in establishing misleading representations made in the electronic context.  

ENFORCEMENT

Three government agencies are responsible for enforcing CASL:

Competition Bureau

The Competition Bureau’s mandate is to focus on misleading and deceptive practices and representations online, including false or misleading headers, web links and website content. CASL extends the Competition Bureau’s existing jurisdiction over misleading advertising and deceptive marketing practices in Canada, which already included online advertising and marketing under the criminal and civil misleading advertising sections of the Competition Act (sections 52 and 74.01).

CRTC

The CRTC has primary enforcement responsibility for CASL and has the power to investigate and take action, including imposing significant administrative monetary penalties, against unsolicited electronic messages (i.e., without consent), the alteration of transmission data or the installation of computer programs without consent (e.g., malware, spyware or viruses).

Office of the Privacy Commissioner of Canada

The Privacy Commissioner has the power to take measures against the collection of personal information through unlawful access to computer systems (i.e., contrary to federal law, such as the Criminal Code) or electronic address “harvesting”, where bulk e-mail lists are compiled through mechanisms, including the use of computer programs that automatically mine the Internet for e-mail addresses.

PENALTIES

Violation of CASL may result in administrative monetary penalties of up to $1 million for individuals and $10 million for corporations.

CASL also prohibits aiding, inducing, procuring or causing unauthorized CEMs, altering transmission data or installation of computer programs and includes broad director and officer liability provisions.

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SERVICES AND CONTACT

We are a Toronto based competition and advertising law firm offering business and individual clients efficient and strategic advice in relation to competition/antitrust, advertising, Internet and new media law and contest law. We also offer competition and regulatory law compliance, education and policy services to companies, trade and professional associations and government agencies.

Our experience includes advising clients in Toronto, Canada and the United States on the application of Canadian competition and regulatory laws and we have worked on hundreds of domestic and cross-border competition, advertising and marketing, promotional contest (sweepstakes), conspiracy (cartel), abuse of dominance, compliance, refusal to deal and pricing and distribution matters. For more information about our competition and advertising law services see: competition law services.

To contact us about a potential legal matter, see: contact

For more information about our firm, visit our website: Competitionlawyer.ca

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